1. Stipend and Tuition –
Tuition is only charged for courses taken at ISMMS. Students who are granted transfer credit for courses taken at other institutions, may apply for tuition credit on a per credit basis. Non-matriculated students may also enroll in courses that are part of a Master’s program at the tuition rate charged by that program.
Payment may be made by personal check, bank draft, or money order, drawn to the order of Icahn School of Medicine at Mount Sinai. Tuition and fees must be paid by the first day of each term. For payment plan arrangements, please contact Tuition Management Systems, an independent company, at (800) 722-4867 or online at www.afford.com.
All financial obligations must be cleared prior to completion of each term. Students who have not cleared their account will not be allowed to re-register, receive a transcript or letter of recommendation, have academic credits certified, receive other student services, attend class/clerkship for the current academic term, or have a degree conferred.
A late fee of $100 is added to students accounts if tuition is not paid before classes begin. . At the end of the academic year, unpaid balances will be referred to a collection agency, and students will not be allowed to continue with their program.
The Board of Trustees reserves the right to revise all fees, including tuition.
A. Ph.D. and M.D./Ph.D. in Biomedical Sciences or Neuroscience –
All MD/PhD and PhD in Biomedical Sciences or Neuroscience students are offered a stipend, the full cost of tuition and a comprehensive health insurance package. Continuation of this support is contingent upon maintaining satisfactory progress (see section on Satisfactory Progress) in the Program at all times. The Program reserves the right to discontinue support in the absence of such progress. The stipend for academic year 2016-17 is $34,000 and is adjusted periodically as the school endeavors to enable its students to keep pace with expenses and rising costs.
During their early training, students are supported by the Graduate School through generalized funds, including training grants and institutional fellowships. This allows students to complete the General Program Requirements and to choose a dissertation advisor and a Multidisciplinary Training Area without concern for source of support. After this time, it is expected that the dissertation advisor will be responsible for the stipend, tuition support, and health insurance for the student if he/she is not supported by a Training Grant or individual fellowship. Students are encouraged to apply for individual fellowships from extramural sources. Students who are awarded a fellowship receive from the Graduate School for the duration of the award an additional $2,000 annual bonus. For PhD students, stipend support will end on the day the student deposits his/her dissertation. For MD/PhD students, stipend support will end on the day the student receives his/her final degree, but health insurance coverage will continue until June 30 of the year they receive their final degree.
B. Ph.D. in Clinical Research and all Master’s Degree students:
With the exception of MSHCDL, all Master’s Degree programs and the Ph.D. in Clinical Research program charge for tuition, which is billed on a per-credit-hour basis at the current published rate. Please see Chapter 8 for more information.
2. Tuition Refund Policy –
A. Withdraw from the Institution–
Students who withdraw from the institution during an academic term, regardless of the program course sequence, will receive a tuition refund based on the below institutional schedule. Tuition refunds will be calculated based on the date that the Registrar’s Office receives the withdrawal form.
|Institutional withdrawal prior to the end of the course Add/Drop Deadline||100% of Tuition Only|
|One week past the Add/Drop Deadline||75% of Tuition Only|
|Two weeks past the Add/Drop Deadline||50% of Tuition Only|
|Three weeks past the Add/Drop Deadline||25% of Tuition Only|
|Four or more weeks past the Add/Drop Deadline||NO REFUND|
B. Withdraw from a Course:
Students whose tuition is charged per credit hour and who choose to drop course(s) after the approved drop/add period, will receive no refund of tuition for that course. Dropping classes might cause a status change from full-time to part-time. Changing the status or the number of credit hours in a program may have significant academic and/or financial consequences. Consider consulting the Office of Financial Services and your advisor before making any changes to your schedule.
For students receiving federal financial aid processed through the Office of Financial Services, be advised that all funds from federal Title IV programs will be returned to the government according to federal regulations.
No refunds will be granted to students who have been dismissed or suspended by the institution.
3. Financial Aid
A. General Policy –
ISMMS provides as much financial assistance as possible to eligible students who maintain satisfactory academic progress and meet filing deadlines. Admission to ISMMS is independent of financial requirements.
B. Applications –
Degree seeking students who are interested in applying for Federal loans to cover the cost of tuition and direct expense (up to annual totals of $20,500) can supply FAFSA data on the Web at http://www.fafsa.ed.gov. Reapplication is required annually for all loan and scholarship recipients.
C. Exit Interviews –
Students who have received any type of financial aid from ISMMS must meet with a representative of the Office of Student Financial Services prior to graduation or separation. Loans will be summarized; terms of repayment, deferment and responsibility will be discussed.
4. Debt Management and Counseling –
Throughout the student’s education the Office of Student Financial Services is available to discuss indebtedness, career choices, and money management issues. Graduating students should be aware of the requirements of the various external student loan programs in which they may have participated. It is important to maintain contact with Icahn School of Medicine and the appropriate lending institutions, to understand the terms of each loan program, and to plan for repayment. Timely loan repayments are essential in establishing a good credit rating.
5. Academic Progress–
A. Satisfactory Academic Progress –
Academic Progress refers to the satisfactory completion of courses, research, and thesis requirement as established by the Graduate School. Additionally, federal regulations require that students receiving federal aid make satisfactory academic progress (SAP) in accordance with these standards set by the School.
The length of time to complete the degree for each program is summarized in the table below:
|Degree||Usual Time (Years)||Maximum Limit (Years)|
|M.D. / Ph.D.||8||10|
|Ph.D. (Biomedical Sciences)||5||7|
|Ph.D. (Clinical Research)||4||7|
|M.S. Genetic Counseling||2||3|
|MS Biomedical Informatics||2||5|
|MS Biomedical Sciences||1.5-2||3|
|MS Clinical Research||2||3|
*This time limit may be extended by a program committee for 1 year for compelling cases.
Enrollment Services and the Graduate School will assess each student’s academic progress on a semester basis. A student who is not making SAP will be placed on Academic Probation and registration hold. Students will be notified in writing and will be informed of the reasons for this determination. A student who is not making SAP may be required to appear before the Committee for Academic Review.
A student who fails to meet one or more of the standards for SAP is ineligible for financial aid beginning with the term immediately following the term in which the SAP requirements were not met. In this situation, the student can be placed on financial aid probation and receive aid if the Committee for Academic Review approves an academic plan for the student that will ensure, if followed, that the student is able to meet the SAP by a specific point of time, normally an academic year. A student must be enrolled in at least 50% of a course load to remain eligible for financial aid. A student shall become eligible again for financial aid when he or she has satisfactorily completed sufficient coursework to meet the standards of progress within the maximum time frames delineated above. A student who does not meet the SAP requirements by the end of the financial aid probationary period is ineligible for financial aid.
In the Ph.D., M.D./Ph.D., and Master’s programs, benchmarks of satisfactory progress must be completed as outlined in the specific program requirements. Students who are approaching the time limit for completion will be reviewed with enough notice so that a plan is in place to enable the student to complete the requirements by the end of the time limit.
6. Completion of Course Requirements –
It is crucial that students, Advisory Committees, and/or Program Directors monitor the students’ progress throughout the duration of their academic training. Continued financial support is contingent upon maintaining satisfactory progress at all times. Additionally, failure to achieve and maintain satisfactory progress, after counseling is sought from the Advisory Committee and/or Dean of the Graduate School, can result in academic probation and ultimately, dismissal from the Program. For requirements regarding academic progress, refer to the appropriate program specific information provided in the section in this chapter entitled “Academic Policies”.
7. Travel Award –
Students are encouraged to apply for a competitive Travel Award from the Mount Sinai Alumni Travel Fund. Students who plan to attend a national or international meeting and present a poster and/or talk are eligible to apply. Students who are interested in taking a particularly meritorious course that will enhance their research program are also eligible to apply for a Graduate Student Travel Award. The Graduate Student Travel Awards Committee will review and make recommendations based on the merit of the application. Awards will range from $200 to $600. Each student will be eligible for one award per calendar year. The award is only applicable for travel taking place while the student maintains student status and is in good academic standing in the School. Students seeking a travel award should submit their request 6 weeks prior to travel. The application can be found on the Registrar’s Office online forms page (http://icahn.mssm.edu/education/students/registrar/graduate-forms). Travel awards will be given out to meritorious applications on a first-come, first-served basis until the annual travel award budget is exhausted.
One large award (up to $2,500) may be made each year. This award will be granted on a competitive basis to a student who proposes a trip outside the USA for the purpose of presenting a paper at a high impact meeting or for attendance at a unique course that would greatly impact his/her program of study. Application for this award must be made by September 15 for travel during the school year.
It is the student’s responsibility to submit relevant information to be considered by the Committee. Incomplete applications will not be considered for funding and will be returned to the student following the notification date.
Students will be notified of the Committee’s decision via e-mail by the Graduate School administration. Once an application has been approved, students must complete an online Mount Sinai Travel Request form at least two weeks prior to the departure date. The form must have the dissertation advisor’s funding source for the portion of travel that is not funded by the Travel Award. Students will be responsible for making their own travel arrangements, paying for their expenses, and then submitting their request for reimbursement upon their return. A Travel Voucher Form must be completed and signed by the dissertation advisor and student before being submitted for reimbursement, and the request must include all original receipts. The signed travel voucher must be submitted to the Graduate School’s Financial Administrator no later than two weeks after the return date from the trip. At that time the student must also submit a paragraph or two about his/her participation, impressions and accomplishments of the meeting/course. The description should indicate how attendance to this meeting/course enhanced the student’s program of study.
Failure to submit all required paperwork in accordance with these established deadlines would void the award. Advance funds are not available prior to travel.
8. Guidelines Concerning “Supplemental Work-in-Another-Department” –
It is Graduate School policy that all students be supported at the same stipend level for the activities involved in their training program and that their program activities represent a full-time commitment. There are a variety of cogent reasons – fairness being one of them – for this policy. Nonetheless, there are students whose personal circumstances require them to seek additional funds. Students should contact the Financial Aid Office for additional information. If necessary, the Graduate School Office will try to help find activities that conflict as little as possible with the student’s program and complement the student’s educational advancement. If a dissertation advisor strongly wishes to help a student with a unique need to secure additional funds, it is required that the student be assigned specific, documentable activities that are distinct from those involved in the training program for which the extra funds will be earned (“supplemental work in other department”). Such arrangements must, furthermore, be approved in advance by the Dean of the Graduate School. Failure to do so will jeopardize the student’s total funding package.
9. Teaching Assistantship –
Many courses in the medical school and graduate school offer teaching assistantships to qualified students. Teaching assistantship activities may include videotaping of lectures, discussion-group leadership, holding review sessions, tutoring of students in course work, laboratory preparation, supervision, and cleanup and assisting in the preparation and grading of problem sets and/or examinations. The course director and student would work out the specifics of the assistantship together, and will vary from course to course.
Students may get paid for being a teaching assistant or may receive credit on their transcript, but not both. A maximum of one credit per semester for assisting in teaching activities is available. Credits earned for Teaching Assistantships cannot be used to meet the minimum 72 credit requirement or for any other Core Curriculum requirement. A TA Appointment Form must be completed with the instructor’s signature before the student can register for the credit.
10. Tuition Waiver –
Tuition is charged for all students regardless of employee status. Non-faculty employees are eligible for a tuition reimbursement from the Department of Human Resources of up to $2,400 per calendar year. Under certain circumstances, students may also be eligible for a tuition waiver from the Dean of the Graduate School of Biomedical Sciences. The Dean of the Graduate School may waive tuition for Mount Sinai employees (e.g., research technicians) wishing to enroll in basic science PhD level course(s) who have an interest in pursuing a PhD in Biomedical Sciences or Neurosciences at ISMMS.
Process to request a tuition waiver: An employee must apply as a non-matriculated student and have written permission from both his/her Supervisor, approving the activity, and from the Course Director(s), approving the student’s enrollment in the course(s). To apply for a tuition waiver, the student must:
- Complete the Tuition Reimbursement Application, which is available at the Office of Training and Education, 19 East 98th Street, 2nd Floor. Complete Part 1 of the form. Part 2 of the form should be completed by the student’s Department Administrator. NOTE that this is a tuition reimbursement. The student must pay the course tuition upfront.
- Once a student has completed and passed the course, he/she must return to the Training and Education Office with proof that the course has been completed with a passing grade and a copy of the tuition bill to finalize the reimbursement.
- Each non-faculty employee is eligible for up to $2,400 of tuition reimbursement per calendar year from the Office of Training and Education.
- If tuition exceeds $2,400 in a given calendar year, the student can appeal to the Dean of the Graduate School of Biomedical Sciences for a waiver of the remaining tuition balance. In order to obtain this waiver, the student must submit a written request to the Dean of the Graduate School. The request should describe the reasons for enrolling in the course and how it fits into the student’s long-term goals for graduate training. The deadline to apply for this waiver from the Dean is one week prior to the beginning of the course.
The number of course credits that a non-matriculated student can take from offerings of the PhD degree program in Biomedical Sciences will be limited to a total of 12 credits and no more than 12 credits of tuition will be waived.
The tuition waiver policy does not apply to the MSHCDL program.
11. Support for Senior Ph.D. or M.D./Ph.D. Students in the Biomedical Sciences or Neuroscience by Graduate School Funds –
Faculty who experience difficulty in funding students already committed to thesis work in their laboratories ought to take the following steps to secure funding support for the students in question: a) Discuss the issue with their Department Chair to determine whether departmental funds can be applied toward support of the student in question; b) If departmental funds are not available, the faculty member and the Chair should notify the Dean of the Graduate School and if deemed appropriate by the Chair, apply for Bridging Funds through the Office of the Dean of ISMMS ; c) Should both of these avenues fail, the faculty member should meet with the Dean of the Graduate School to discuss the details of the situation and establish a plan for the student and resumption of funding support by the faculty member. If the student’s support is provided by Graduate School funds, the faculty member and the Dean of the Graduate School will meet every three months to review the funding status and plan accordingly.